Date: Thu, 13 Jul 2006 19:08:38 +0000
The Lowell Poetry Network Meeting of July 11, 2006
The whole meeting was spent on Grants with members of the board. They went into detail about it so we barely talked about any thing else. We know that some committees did meet and they started on their projects. Somehow I was left out but I got a list of members and I will contact them as soon as I can. I am interested in the blog and those two committees (3 & 4) about having readings. I may try to get a grant but it takes work to write it out and get it approved. It must benefit the people of Lowell in some way. Grants are available. There are guidelines to be followed and forms to fill out. We were given forms and a summary of the Lowell Cultural Council. What is it all about? The council receives money from the state for the arts.
It must benefit the City of Lowell in some form or another. We should plan to attend the guidelines meeting at the Wanalancet Building on September 5th around 6:30 PM. On October 15th, the council will have another meeting that we should attend also. Every grant will be reviewed and questions asked and applications clarified. All members of the council are volunteers and there are eight of them so we should have 8 copies of our grant application. You can go on the web to get information. The Lowell Cultural Council has a web site. What are they looking for? Well, for one thing last year, Literature did not fair well.
Only 7 per cent were given out for literature. Few applied. Hopefully, we can do something about that. Grants can be made by groups or individually and we must be resident of Lowell. All board members are from Lowell. I can never repeat it enough: the people of Lowell must benefit from any grants granted by the Lowell Cultural Council. Last year, they supported the new Renovation Magazine. How do you write a grant? Well, for one thing, they don’t give out money for you to buy a desktop or computer or furniture. Forget it. We have one year to do a grant from January 1st to December 31st in any given year. Get a form and start working on it. LPN will summit one this year, The committee is already starting. You may have money for a workshop or have readings like we had at the Whistler House. They don’t supply food money. We have to take care of that ourselves like everybody brings a dish. Again, we must have a plan to serve the public of Lowell. A reading f or the public qualifies as acceptable.
It is a good idea to have someone criticize you work or application. In other words, get help. It is available. Council members will work with you. If you go to other towns, you can apply there too. They all get money from the State but Lowell is bigger and gets more. Population has a baring on the amount. At least that’s my understanding. Anyone can apply even people who are not non-profit. We have to remember some points such as
It must have a public benefit.
There must be an end to it.
It must be a convincing application.
Remember bureaucrats govern this.
They feel responsible and we have to fill out forms well.
How do you develop a grant project?
We have the simplest of all. It is two pages long and it is on line. We were given one at the meeting. We definitely need a Title for the project like "A series of readings by Lowell Poets". We need to set limits like when do you start and when will you end like January 1st, 2007 and December 31st, 2007. You could request an extension if you wish and if it is necessary: describe the plan.
Project Description; what is the target audience, "Poetry Lovers". It can be specific or not.
How will it be executed? 5 pieces (readings) presented at the library or by five poets reading from their work or someone else’s.
There must be some public benefit.
How will you let the public know about the reading? People must be aware.
When you prepare your work, don’t just say "Work in progress". Have it criticize and get feedback.
Be creative when putting the application together.
How do you plan to promote your project? What plans do you have in place? Like get postcards to spread around the city in different places like LTC, Visitor Center, Galleries, Stores, Restaurants, Newspapers, etc.
You can get results if you promote it well and reach a lot of people.
Why would anyone like to know anything about Poetry?
If you have 4 readings, will people walk away with having received something?
Who are you trying to reach? For poetry, if 20 people show up, you are successful. Sounds good to me. Put on the application; "This is what I am expecting and this is what I expect out of it". We were given a postcard and the cost was $114.00 for 2,000 postcards. Pretty good. Advertise with the local cable network.
Have a resume ready, 2-paragraph bio.
Set up a budget for the project. The incoming income and the outgoing income must balance. Amount requested must be clear. Don’t expect the full amount. What will make or break the project? Don’t forget your time. Your time is valuable and worth something. It has value, very important. Do not undervalue your time. Give it a dollar value. Check out
www.overnightprint.com for postcards and printing something. There are many on line now. Put in space rental for your project. If you write a book, the cost, the publisher, etc. All information you have. Write down Capital Expenditures if any. What income do you expect from this project? Are you going to charge a fee for entrance or will you accept donations. Estimate it and put it down. Sell tickets. Will someone give you 5 wine bottles for the event? How much do you want, be specific? The budget must balance on both sides. Last year, they had 44,000 thousand dollars. Th is year, they expect 50,000 dollars and they are accountable for spending this money. From September to October 15, refine your application to make sure it has good value. There are 8 members on the board and they need 8 copies of your application. Once they receive it on October 15, they have 10 days to read them all and discuss them all. No one will be put in wastebasket # 13 and forgotten. All will be given time and all will be discuss before making any decisions. Guaranteed 100 percent. They may ask the applicant for clarification on some points. Demonstrate how it would benefit the people of Lowell. Remember: it must be shared with the public. Your time has value. If accepted, they will probably give you 30 percent of the cost. Very rarely will they give 80 percent. It has to be super duper and then, some. It can be done, however. Don’t forget, give reading performances. How about poetry on the buses of Lowell? Give it a shot! It’s like buying a lottery ticket. You can’t win u nless you buy a ticket. Contact the council and they will walk you through it and give suggestions on you application. Activate an idea at the September meeting like let’s have money for a poet laureate of Lowell. In September, they will have a guidelines meetings, please attend if interested at the Wanalancet Building, September 5 at 6:30 PM. Marketing should have a priority in your project. Get more folks in Lowell to participate like LPN, UML, STONE SOUP, LTC, WILDERNESS HOUSE, CONCORDE POETS, ETC. It will pay off in success. How about a workshop on marketing? That would be helpful. How about a project for the underserve of the community?
What would connect us to others? It’s all about others, isn’t it? Do an archive project? Get all poetry videos cataloged and put in a library somewhere in Lowell for future young poets? Catalog all names of poets on video and where they are.
Remember: how can we connect our project to the people of Lowell and how can they benefit from our project? On the web site, you can get an application and a summary of the cultural council and what it is all about. I found the evening full of information and it seems like getting a grant requires a lot of preparation and work. You get money for a project but you are required to do a lot of planning and
Thinking and satisfying work. The end result is satisfaction and love of having accomplished something worthwhile. So that’s it.
At least, I hope, I have given you all some information that will help us get some projects off the ground.
Sincerely, always,
Billy Perrault
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